HERAHome / Employee Records Management
Employee records in one place, with self service built in
Profiles, contracts, documents, and job history live in one HRIS that your payroll uses directly, so records and pay never disagree.
Employee Records Management inside HERA
Profiles, contracts, documents, and job history live in one HRIS that your payroll uses directly, so records and pay never disagree. Because it uses the same employee data as every other HERA module, nothing needs to be entered twice.
Operations Supervisor
What you can do
Complete employee profiles
Personal details, job history, department, and reporting line in one record.
Document storage
Contracts, IDs, and certificates stored against each employee and easy to find.
Employee self service payroll
Employees view payslips, update contact details, and request leave without emailing HR.
Role-based access
Managers see their team. Finance sees pay. Employees see only their own data.
Change history
Every update to pay, title, or department is recorded with who changed it and when.
Departments and org structure
Organize people by department and reporting line, and keep it current as the company grows.
How it works
Add employees
Import from a spreadsheet or enter new hires.
Attach documents
Upload contracts and requirements.
Set access
Choose who can see and edit what.
Let people self serve
Employees manage their own details and requests.
Frequently asked questions
What is employee self service payroll?
It lets employees open their own payslips, view attendance and leave, and update personal details through their own login, without sending requests to HR.
Can I import my existing employee list?
Yes. We help you migrate from spreadsheets or your current system during setup.
Who can see salary information?
Only roles you permit. Access is role-based, so managers and employees only see what they need.
Also explore:
See HERA run your payroll
Tell us about your company and we will show you a demo set up around your departments and pay rules.