HERAHome / Asset Management
Asset management: know who has which equipment
Keep one list of every piece of equipment issued to employees, with serial numbers, issue dates, and return status, tied to each employee record.
Asset Management inside HERA
Keep one list of every piece of equipment issued to employees, with serial numbers, issue dates, and return status, tied to each employee record. Because it uses the same employee data as every other HERA module, nothing needs to be entered twice.
| Employee | Equipment | Serial no. | Date issued | Status |
|---|---|---|---|---|
| Maria SantosPeople Operations | Laptop | LTP-24-00417 | Mar 4, 2025 | Issued |
| Paolo ReyesFinance & Accounting | Mobile phone | MOB-23-01192 | Jun 12, 2024 | Issued |
| Andrea Dela CruzEngineering | Laptop | LTP-25-00631 | Jan 20, 2026 | Issued |
| Andrea Dela CruzEngineering | External monitor | MON-24-00288 | Jan 20, 2026 | Issued |
| Joaquin VillanuevaSales & Marketing | Tablet | TAB-23-00075 | Aug 8, 2024 | For return |
| Miguel BautistaOperations | Access card | ACC-22-00940 | Feb 1, 2023 | Issued |
| Katrina MendozaEngineering | Laptop | LTP-22-00119 | Nov 3, 2022 | Returned |
What you can do
Asset register
List every laptop, phone, monitor, ID, access card, and tool with its own serial number and tag.
Issue and return tracking
Record who received what and when, and log the date it comes back.
Per-employee equipment list
Open any employee record and see everything issued to them in one place.
Accountability records
Keep a dated record of each issuance so responsibility is clear.
Offboarding checks
Flag equipment that has not been returned so it is settled before clearance and final pay.
Asset history and reports
See an item's full history of owners, and export lists by department or equipment type.
How it works
Register assets
Add equipment with serial numbers and categories.
Issue to an employee
Assign the item and record the date.
Track
See what each person holds and what is due back.
Return or transfer
Log the return date or move it to another employee.
Frequently asked questions
What is employee asset management?
It is a record of company equipment issued to employees. HERA lists each item with its serial number, who has it, the date it was issued, and whether it has been returned.
Can I see all equipment issued to one employee?
Yes. Each employee record shows every item currently and previously issued, with serial numbers and dates.
Can I track serial numbers?
Yes. Every asset has its own serial number and tag, so you can look up any item and see who holds it.
Does it help when an employee leaves?
Yes. HERA can flag unreturned equipment during offboarding, so it is accounted for before clearance and final pay.
Also explore:
See HERA run your payroll
Tell us about your company and we will show you a demo set up around your departments and pay rules.